Department for Work and Pensions
Government Property Profession Career Framework (Link)

This role sits within the following:

• Job Family Strategic Asset Management
• Core Role Property Data Management
• Level Senior Practitioner

Key accountabilities

• Act as DWP Estates subject matter expert on the domains of Water Hygiene. To ensure that the DWP Estate division has a complete, relevant, operational, and compliant Water management system to include: plans, registers, drawings, surveys, and risk matrix for its property portfolio.
• You will have a detailed understanding of best practice and legal requirements regarding Water Hygiene compliance, and management, within commercial buildings. Using collaboration and a practical approach to make improvements and innovations. Ultimately, to ensure DWP Estates have all the information and data required to make valued and insightful decisions, and assurance, of a compliant and managed Estate with regards to Water Hygiene management. You will use your strong influencing skills to broker solutions across organisational boundaries.
• Lead collaborative working with the external DWP specialist and/or Carve-out consultants in the development and implementation of a performance management system, for the assurance and compliance of statutory maintenance activities related to Water Hygiene.
• Act as the DWP Estates Responsible Person in respect of Water safety.
• Deliver a risk averse property safety service in respect of Water safety.
• Ensure the estates premises portfolio is fully compliant with all legislation within your domain, and develop strategies, policies and procedures surrounding this.
• Ensure an effective system is in place to identify and rectify any incidents where non- compliance is found for your managed domain.
• Management, control and implementation for Water Risk assessments and treatment plans and escalation for non-conforming water systems to the Asset Management team and Compliance team
• Periodically review survey documentation produced by the specialist and/or Carve-out Consultants and appointed TFM contractor, including supply chain, to ensure that all surveys and action plans are documented, tracked and rectification works agreed are closed-out.
• Lead in the capture and interpretation of accurate and relevant asset and maintenance data for Water to ensure correct maintenance, works and investment is in place, and our sites are safe and maintained throughout their life.
• Lead domain site investigations to ensure compliant sites, completed works, capture of complete and correct asset data, and life cycle works, with associated documentation.
• Act as DWP Estates responsible person subject matter expert and lead for Water in making recommendations for future works, improvements, maintenance, and investments to ensure best value for money, innovation, and compliance.
• Act as DWP Estates Subject Matter Expert / Responsible Person and lead in the authorization and sign off, of delay requests for maintenance and repairs.
• Lead in the technical assessment of requested / required repairs, improvements and innovations / works to Water Assets and Systems.
• Assist the Asset Intelligence Team and Asset Management section in the gathering and management of asset data, trends analysis and insight.
• Lead in the management and control of the DWP Estates building assets, systems, associated maintenance and works within your domain to ensure a seamless compliance and management process.
• Drive value and compliance and the DWP principles of Smaller, Greener, more affordable, and adaptable estate.
• Assist DWP Estates with data, information, and insight to ensure DWP are meeting our objectives and goals.
• Perform audits and checks of data and compliance practices, maintenance, information, to understand root-causes, close gaps and make improvements.
• Collaborate with DWP Estates and supply chain partners to ensure continues improvement and full compliance.
• Collaborate with internal and external stakeholders to ensure full legal and contractual compliance, best practice, and value for money.
• Assist DWP in the acquisition and handover of new buildings and projects to ensure water and Asbestos compliance, best practice, and collection and management of all relevant data.
• Drive innovation and new ways of working.
• Deputise for Asset Intelligence team manager / members in meetings.
• Strive for best practice asset management and ISO55000.
• Perform deep-dives, audits, and checks of data and compliance information, to understand root-causes, close gaps and make improvements.
• Collaborate with DWP Estates teams and supply chain partners to ensure continuous improvement and full compliance with legislation, and good practice in the management of fire, water hygiene and asbestos maintenance / surveys and inspections.
• Proactive and innovation in compliance service delivery.

Person specification

Essential Skills, Knowledge & Experience

• Experience of holding Responsible Person / Subject Matter Expert status for Water Hygiene management.
• Experience of working with outsourced teams (and specialist contractors) in delivering works associated with Water Safety & legionella compliance.
• Experience of working collaboratively with specialist consultants managing and Water Hygiene delivery, assurance, and oversight functions.
• Expert knowledge in subject matter for legislative and mandatory standards for Water System management.
• Fully experienced and qualified in supporting delivery of a high performing Water Safety function for a large premises portfolio.
• Experience of presenting, analysing and interpretation of Water data.
• Knowledge of Water acceptance criteria and developing non-conformance rectification plans.
• Excellent communication and customer centric skills and a great team leader who offers support to the wider business.
• Experience of managing technical audit processes and Deep Dive Technical Audits.
• High level of organisational skills, being able to balance competing priorities to meet strict deadlines and schedules.
• Excellent knowledge of ACoP L8 Legionnaires disease and HSG 274 and excellent Technical knowledge of Water Systems and the impact these have on the control of legionella.
• Experience in supporting teams and being the IC expert in respect of Water Safety.
• Understanding of Landlords Duties in line with ACoP L8 Legionnaires disease: The control of legionella bacteria in water systems.

Qualifications/professional memberships

Essential

• An accredited Higher National Certificate (HNC) or higher in HVAC Engineering, Mechanical Engineering or Building Services Engineering, or equivalent demonstratable experience in an equivalent Technical Role for Water Systems.
• Hold BOHS P901 Management and control of building hot and cold water services or the HABC Level 2 Award in Legionella Awareness (or equivalent).

Desirable

• NEBOSH Certificate (or equivalent)
• L8 Legionella Approved Person Trained
• Degree qualified with a core competency in Building Services,
• Chartered Membership of a relevant institution (e.g., IMechE or CIBSE)

Qualifications

An accredited Higher National Certificate (HNC) or higher in HVAC Engineering, Mechanical Engineering or Building Services Engineering, or equivalent demonstratable experience in an equivalent Technical Role for Water Systems.
Hold BOHS P901 Management and control of building hot and cold water services or the HABC Level 2 Award in Legionella Awareness (or equivalent).

Behaviours

We'll assess you against these behaviours during the selection process:

• Changing and Improving
• Making Effective Decisions
• Communicating and Influencing
• Working Together

Benefits

• Learning and development tailored to your role
• An environment with flexible working options
• A culture encouraging inclusion and diversity
• A Civil Service pension with an average employer contribution of 27%

Location

Applicants should apply for suitable posts where they can travel to and from their home office location daily within a reasonable time.

Please be aware that this role can only be worked in the UK and not overseas. Relocation costs will not be reimbursed.

Hybrid Working

This job role may be suitable for hybrid working, which is where an employee works part of the week in their DWP office and part of the week from home. This is a voluntary, non-contractual arrangement and your office will be your contractual place of work. The number of days that anyone will be able to work at home will be determined primarily by business need but personal circumstances and other relevant circumstances will also be taken into account. If you are successful, any opportunities for hybrid working, including whether a hybrid working arrangement is suitable for you, will be discussed with you prior to you taking up your post.

Things you need to know

Selection process details

This vacancy is using Success Profiles (opens in a new window) , and will assess your Behaviours, Strengths and Experience.

STAGE 1 - APPLICATION & SIFT
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