Your new companyHays has partnered with the UK's leading healthcare organisation.Your new roleThe Project Support Officer (PSO) will support the portfolio of the Chief of Staff including the Corporate Operations place-based function, and the directorate Business Manager to provide professional, proactive, flexible and responsive administrative, management and business support to the Office of the Chair and Chief Executive (OCCE). This is a key role working within a high-profile and busy team. The post holder will undertake a wide range of administrative tasks and provide a comprehensive and confidential administrative service. This will include supporting with complex diary management, meeting preparation, booking rooms and travel arrangements, coordinating meetings, greeting visitors, project work and generally working as an integral member of this busy and important team. Pay for the role is £12.86 per hour + holiday. This role offers hybrid working, with the office base in the city centre. This assignment is until March 2024. Key roles and responsibilities:
- Co-ordinate and provide a confidential, comprehensive secretarial and administrative support
- Act as the first point of contact (internal and external), ensuring all urgent and/or confidential communications are received and distributed from/to relevant parties in a timely manner
- Respond to calls, complaints and press queries
- Provide a key role in the diary management of senior leaders, including scheduling and co-ordinating internal and external meetings, booking appointments and venues on request and giving apologies when appropriate. Issue supporting information to attendees of meetings, provide refreshments for internal meetings; order refreshments and catering for larger meetings.
- Assist in the processing of expenses and invoices for payment by the Finance Directorate. Order stationery and other equipment as required.
- Develop and maintain filing systems
What you'll need to succeed
- Significant administrative/ secretarial experience
- Excellent knowledge of IT systems
- Knowledge of public sector organisations
- Clear communicator
- Ability to work well under pressure
- Minute taking
- Effective team working
- Excellent organisational skills
What you need to do nowIf you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.
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