Medical Research Council (MRC)
Scientific Events and Committees Team Officer
Salary: £28,498 per annum
Grade: UKRI - Band C
Hours: Full time
Contract Type: Open Ended.
Location: Polaris House, Swindon, Wiltshire.
Closing date: 18th February 2024
This is to support Scientific events, however a scientific background is not required.
Responsibilities
_Event organisation_
Coordinate closely with the Event Lead to proactively drive the planning of the meeting
For face-to-face meetings, source suitable internal and external venues following Head Office processes, ensuring value for money for virtual meetings, arrange IT logistics (Zoom) and provide on the day technical support
Attending events/workshops/committees to offer on-site logistical support
Reviewing and authorising expense forms from meeting attendees in line with UKRI policy
Board and Panel Member recruitment
Creating recruitment timeline and working closely with Heads of Theme to ensure leavers and vacancies are accurate for year ahead with board and panel recruitment.
Staff Management (Team Administrator):
Provide guidance and support including induction, day-to-day supervision, training and career development
Set objectives, regularly monitor their delivery and complete mid-year and annual reviews
Ensure they understand their role and can provide good professional cover when team members are out of office
Working relationships:
Reporting to: Head Office Resource and Events Team Manager (UKRI Band D)
Staff Management: Line management responsibility for one Team Administrator (UKRI Band B):
Close working relationship with Head Office Resource and Events Team Manager
Senior Management across Head Office
Programme Managers and the Head Office Senior Coordinator
Board/Panel/Committee members
Members of the scientific community (UK and International)
Additional information
You will need to be flexible in your approach to work and hours with the ability to start early and/or finish late when required for meetings. Some overnight stays will also be required. You will be willing to travel (mainly to London, but also across the UK).
All job descriptions cannot be exhaustive; the post holder may be required to undertake other duties which are broadly in line with the above key responsibilities.
Shortlisting Criteria
_Essential_
English and Maths GCSE at grade C or above (or equivalent qualification or experience)
Experience of arranging meetings (on a small and larger scale)
Experience of preparing agendas, timelines, policy or process documents
Excellent attention to detail
Ability to present information in a clear and succinct way
Fully competent on the full suite of Microsoft applications, particularly Excel
Ability to work on multiple work areas
Can successfully work independently and as part of a larger team
_Desirable_
Experience of work in a research, funding or scientific environment
Experience of staff management or supervision
Financial administrative experience (processing invoices etc.)
Interview Criteria
_Essential_:
Management of a work area or project
Ability to deliver to tight timescales including ability to prioritise/re-prioritise to deliver on time
Excellent communication skills - written and oral
Ability to organise and prioritise own workload and the workload of others
Ability to deal with people at all levels (adapting style as necessary) forging good and collaborative working relationships internally and externally
Ability to stay calm under pressure and utilise problem solving skills
Good organisation and prioritisation skills
Self-starter and motivator
Please apply online, if you experience any issue applying, please contact
Job Type: Full-time
Salary: £28,498.00 per year
Work Location: In person
Scientific Events and Committees Team Officer
Salary: £28,498 per annum
Grade: UKRI - Band C
Hours: Full time
Contract Type: Open Ended.
Location: Polaris House, Swindon, Wiltshire.
Closing date: 18th February 2024
This is to support Scientific events, however a scientific background is not required.
Responsibilities
_Event organisation_
Coordinate closely with the Event Lead to proactively drive the planning of the meeting
For face-to-face meetings, source suitable internal and external venues following Head Office processes, ensuring value for money for virtual meetings, arrange IT logistics (Zoom) and provide on the day technical support
Attending events/workshops/committees to offer on-site logistical support
Reviewing and authorising expense forms from meeting attendees in line with UKRI policy
Board and Panel Member recruitment
Creating recruitment timeline and working closely with Heads of Theme to ensure leavers and vacancies are accurate for year ahead with board and panel recruitment.
Staff Management (Team Administrator):
Provide guidance and support including induction, day-to-day supervision, training and career development
Set objectives, regularly monitor their delivery and complete mid-year and annual reviews
Ensure they understand their role and can provide good professional cover when team members are out of office
Working relationships:
Reporting to: Head Office Resource and Events Team Manager (UKRI Band D)
Staff Management: Line management responsibility for one Team Administrator (UKRI Band B):
Close working relationship with Head Office Resource and Events Team Manager
Senior Management across Head Office
Programme Managers and the Head Office Senior Coordinator
Board/Panel/Committee members
Members of the scientific community (UK and International)
Additional information
You will need to be flexible in your approach to work and hours with the ability to start early and/or finish late when required for meetings. Some overnight stays will also be required. You will be willing to travel (mainly to London, but also across the UK).
All job descriptions cannot be exhaustive; the post holder may be required to undertake other duties which are broadly in line with the above key responsibilities.
Shortlisting Criteria
_Essential_
English and Maths GCSE at grade C or above (or equivalent qualification or experience)
Experience of arranging meetings (on a small and larger scale)
Experience of preparing agendas, timelines, policy or process documents
Excellent attention to detail
Ability to present information in a clear and succinct way
Fully competent on the full suite of Microsoft applications, particularly Excel
Ability to work on multiple work areas
Can successfully work independently and as part of a larger team
_Desirable_
Experience of work in a research, funding or scientific environment
Experience of staff management or supervision
Financial administrative experience (processing invoices etc.)
Interview Criteria
_Essential_:
Management of a work area or project
Ability to deliver to tight timescales including ability to prioritise/re-prioritise to deliver on time
Excellent communication skills - written and oral
Ability to organise and prioritise own workload and the workload of others
Ability to deal with people at all levels (adapting style as necessary) forging good and collaborative working relationships internally and externally
Ability to stay calm under pressure and utilise problem solving skills
Good organisation and prioritisation skills
Self-starter and motivator
Please apply online, if you experience any issue applying, please contact
Job Type: Full-time
Salary: £28,498.00 per year
Work Location: In person