We are seeking a skilled and experienced Business/Office Manager to join the team and oversee the administrative and operational functions of a well-known and prestigious Construction Consultancy business, based in Bourne End, Hertfordshire. The ideal candidate will have a strong office management and business administration background, and an insight into the construction industry would be an advantage.
Our clients run an idyllic modern office in the village with beautiful countryside views. Although a lot of their work is in London and the Home Counties, the office couldn't be further from the hustle and bustle environment of the capital.
Established almost 15 years ago it is a relatively small team of around 20 individuals. A wonderful change for those who have worked in large companies where they felt like "just a number" rather than a respected team member.
Responsibilities:
OFFICE MANAGEMENT:
Maintain office operations by organising and coordinating administrative procedures and systems.
Manage office supplies inventory and procurement, ensuring adequate stock levels.
Oversee facilities management, including maintenance, repairs, and office safety standards.
Coordinate office layout and equipment arrangements to promote efficiency and productivity.
ADMINISTRATIVE SUPPORT:
Provide administrative support to senior management and project teams as needed.
Prepare and distribute correspondence, reports, and presentations.
Assist with the organisation of meetings, conferences, and events.
HUMAN RESOURCES:
Assist with the onboarding processes, including, scheduling interviews, and processing new hire paperwork.
Maintain employee records and ensure compliance with HR policies and procedures.
Coordinate employee training and development activities.
FINANCIAL MANAGEMENT:
Support financial management functions, including invoicing, expense tracking, and budget management.
Assist with accounts payable and receivable processes.
(Financial Management Assistance will be a minor aspect of the role)
CLIENT RELATIONS:
Serve as a point of contact for clients, responding to inquiries and aiding as needed.
Maintain client databases and ensure accurate and up-to-date records.
Assist with the preparation of proposals, contracts, and project documentation.
REQUIREMENTS:
Bachelor's degree in Business Administration, Management, or related field.
Proven experience in office management, administration, or a similar role, preferably within the construction industry.
Strong organisational and multitasking skills, with the ability to prioritise tasks effectively.
Excellent communication and interpersonal skills.
Proficiency in Microsoft Office Suite and other relevant software applications.
Knowledge of human resources and financial management principles.
Attention to detail and accuracy in work.
Ability to work independently and as part of a team in a fast-paced environment.
Join the team and play a key role in supporting the success of our consultancy firm as we continue to deliver exceptional services to our clients in the construction industry.
Job Types: Full-time, Permanent
Salary: 33,000.00- 40,000.00 per year